With the popularity of total quality
management, empowerment, and self-directed work teams, the time a manager spends in
meetings is becoming more critical to business success. To effectively utilize a TQM
approach, managers must be able to present information professionally and also manage
meeting time in a way that maximizes the likelihood of a productive outcome.
Those who attend Effectively Managing Team Meetings
will have the opportunity to sharpen their skills both as a presenter and as a facilitator
of the meeting process. As a result of attending this seminar, participants will be able
to:
- Establish and maintain a professional atmosphere in team meetings
- Utilize 5 sets of physical skills in order to present confidently and
professionally in meetings
- More effectively utilize flipcharts and overheads in team meetings
- Answer appropriate and inappropriate questions professionally and
without getting off the subject
- Employ the 5-P process for running a meeting (planning,
pre-notification, preparation, process, and posting)
- Utilize simple paper and pencil tools (e.g. Agenda Preparation
Worksheets, Meeting Consideration Matrices) to maximize the likelihood of successful
meeting outcomes
- Handle common meeting interruptions and distractions in a
professional manner (late arrivals, early leavers, dominators, etc.)
- Identify characteristics of effective and ineffective meetings and
utilize skills to make future meetings more constructive
Effectively Managing Team Meetings is
designed to be delivered in one day with 16 participants. Video tape is used to help
participants sharpen their presentation skills and to provide feedback on how well they
utilize meeting skills. This seminar is action oriented. Participants will conclude
the seminar with much of the planning in place for a future meeting for which they are
responsible.
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